Microsoft Teams

How To Set Custom Status Messages In Microsoft Teams

Customize your Microsoft Teams status message with this step-by-step guide to setting your availability, location, or current task.

One of the most useful features of Microsoft Teams is the ability to set custom status messages, which can help team members communicate their availability, location, or current task.

In this blog post, we’ll walk you through the steps of how to set custom status messages in Microsoft Teams.

Step 1: Open Microsoft Teams

The first step is to open Microsoft Teams on your computer or mobile device. You can do this by clicking on the Teams icon in the taskbar or by searching for it in the Start menu.

Step 2: Click on your Profile Picture

Once you’re in Microsoft Teams, click on your profile picture in the top right corner of the screen. This will open a dropdown menu with several options.

Profile picture Microsoft Teams

Step 3: Click on Set Status Message

In the dropdown menu, click on the “Set status message” option. This will open a window where you can set your custom status message.

Set a status message Microsoft Teams

Step 4: Type in your Custom Status Message

In the “Set status message” window, you can type in your custom status message. This can be anything you want, such as “In a meeting,” “Working from home,” or “On vacation.” You can also include emojis or other characters to make your message stand out.

Custom status message in Microsoft Teams

Step 5: Choose your Status Duration

Next, you can choose how long you want your custom status message to be displayed. You can choose a specific time, such as 30 minutes or 1 hour, or you can choose to have it displayed until you manually change it.

Status duration Microsoft Teams

Step 6: Save your Status Message

Once you’ve typed in your custom status message and chosen the duration, click on the “Done” button to save your status message. Your status message will now be displayed next to your profile picture in Microsoft Teams.

Step 7: Edit or Delete your Status Message

If you need to edit or delete your custom status message, simply click on your profile picture again and select “Set status message” from the dropdown menu. From there, you can edit your message or delete it altogether.

In conclusion, setting custom status messages in Microsoft Teams is a quick and easy way to communicate your availability, location, or current task to your team members. By following these simple steps, you can create a custom status message that will help you stay connected and productive.

Bonus – Sync your presence across your collaboration apps

Say you’re on a Teams call and your presence has changed to red for “In a meeting”. 

That means everyone sees it and nobody calls you, right?

Wrong!

What happens when you use Teams and Slack? Or Teams and any other platform, for that matter?

What usually happens is you think you’re protected with your red presence indicator on Teams, but you haven’t updated your other apps and it’s that one colleague who doesn’t check Teams that needs to call you.

The end result? 

You’re in a Teams call but you’re still getting bombarded with messages and missed calls.

It’s a total distraction and you can’t help but check what they need.

It shouldn’t be this way. And it soon won’t be!

We’re working on Presence Sync, which will automatically change your presence across your collaboration apps.

Presence sync between Microsoft Teams and other messaging platforms

So when you change your presence in Microsoft Teams, it automatically changes in Slack too. Or Zoom or Webex.

There’s nothing technical for you to do either. And there’s no app to install.

You’ll just set your presence, Presence Sync links up your apps behind the scenes, and everyone knows when you’re busy, away, or available.

To stay up-to-date with the latest Presence Sync news, visit our website and follow us on LinkedIn.

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